Metadados para preservação e segurança do diário de classe eletrônico da UFSM

Abstract

The public education institutions are trying to follow the technological advances and aim to search for the evolution in education that increasingly appears every day in its organizational environment. This research aimed to investigate, evaluate and analyze the document Gradebook at Universidade Federal de Santa Maria (UFSM) in relation to its information management, preservation and security. The methodology used in this study was analytical exploratory combined with the documental analysis from the information in the literature review and, the case study technique. Therefore, we performed a bibliographical research of the legislation and the document archiving management with a qualitative approach. The data collection was performed through meetings, interviews, observation and diagnose with the different users involved in the considered process, where we searched to verify the procedures and the current conditions of the Gradebooks at the Didactic Departments. As a result of this study we suggest a model of metadata for the Electronic Gradebooks in UFSM, aiming to improve the production, flow, storage, access, security and preservation of the information. The proposed model suggests a set of requirements for computerized management of documents, specified in the standard e-ARQ-Brazil, which specifies all the activities and technical operations of the document archiving management from production, processing, use, archiving and final destination. This study was completed with its overall goal reached, which is the development of the model for implementation of Electronic Gradebooks, according to the rules and archival policies of the institution and the government, aiming at the preservation and safety of DC UFSM for a long time through the metadata defined for this document as model, and Brazil-ARQ, determining the best way for their management, preservation and security.