O patrimônio fotográfico arquivístico nato digital da Assembleia Legislativa do Estado do RS: uma proposta de programa de gestão e preservação

Abstract

The digital born photographs are considered archival documents when they are produced during the photographer's working activity (archival authority). With the exponential evolution of digital images, the organization of these collections became a challenge for the permanent archives, especially in public administration. The theme of this research is the elaboration of a proposal for a program to manage and preserve the photographic heritage produced by the Department of Journalism of the Legislative Assembly of the State of Rio Grande do Sul (ALRS) with a view to maintaining the institutional memory of the Legislative Power. The proposed objectives were the realization of a sectorial diagnosis, with mapping of workflows indicating the documental production and archival standards, the elaboration of the inicial Institutional Resolution detailing the specific Program for the Management and Preservation of born digital photographs and elaborating a procedure guide for the practices of capturing images and selection to assist the photographer. The methodology used was a participant research applied in the Journalism Department of ALRS, with a quality-quantitative approach by the direct observation of the researcher and a semi-structured interview with the state employee responsible for the photographic production of the Institution. The quantitative data was presented in graphs and spreadsheets and the qualitative data through narrative evaluations based on standards and theoretical indications from the Archivology area, presenting the workflows by the Bizagi Modeler software. The research justification is the continuity development of previous research on photographs and the understanding of the need to deepen the management and preservation of born digital images in compliance with institutional transparency and the Law of Archives that holds public managers accountable for the documentary production of their organizations. The digital born photographic production began in 2003 with the acquisition of digital equipments by the ALRS. In the researches carried out, it was possible the perception of some problems such as: absence of preservation policies of administration and archival requirements of digital images, photographic collections whitout evaluation, poorly worded or missing descriptions, mistaken norms attributing responsability to collection of permanent archive in the sectorial archive, among others. The way of archiving digital photographs is in two ways: a) raw image server (Hibris) with more than 2,700,000 images and occupancy of about 7TB and b) the server of the “Portal da Agência de Fotos” (available to the public) with approximately 950,000 images with 400Gb occupied on disk. The growth trend of these volumes is exponential. Therefore, it becomes essential to use this pilot research project to expand the attention to the policy and programs management and preservation of other digital archival collections produced in the public administration by the Legislative Power and to attenuate problems arising from empirical decisions made in the past.