Gestão do arquivo do Instituto de Ciências Biológicas da Universidade Federal do Rio Grande

Abstract

The institutions, in their different spheres , are responsible for a considerable production of documents. And all this production must be organized so that the query and access to it is facilitated. Archival management makes it possible to apply these spaces a matching organization with the needs of each agency or institution . The main objective of this work is to investigate how is held management file of the Institute of Biological Sciences, Federal University of Rio Grande. The literature review defines the files, but especially highlights the university archives of significant relevance in teaching, research and extension. Explains the seven archival functions: creation/production, evaluation, acquisition, conservation/preservation, classification, description and dissemination/access. In addition to highlighting the implementation of archival 'policies as necessary to file in order to not to lose its authenticity and accessibility. This is a case study, which has a qualitative approach , which used as a means of collecting information of direct observation in the field itself or scope to be studied, the ICB file. The results of observations show that with the document management can organize, store and access more ,efficiently documents. The rating has been implemented the matter, because it does not separate documents dealing with the same topic. Of the seven archival functions some have already been implemented. The sorting method win depend on what documents the collection is composed. Sometimes ordination occurs by subject, in others, by date, location or name. It follows that a good archival management, can indeed benefit both the institutions as the professionals who make use of the file, such as teachers, technicians and students, in carrying out its activities in the gym.