Instrumentos técnicos de gestão documental : um estudo de caso na Universidade de Brasília

Abstract

This academic paper presents a study about standardization of document management tools, specifically the classification of documents code (CCD) and table of temporality and final disposal of documents (TTD) for IFES (Higher Education Institutions). The goal is to analyze if the standardization of document management tools from IFES is ideal for institutions with the same mission purposive, from a case study at the University of Brasilia (UnB). This is a work that deals with a quantitative and qualitative analysis evaluating the implementation of the CCD (classification of documents code) from IFES at UnB. The data were collected in seventeen academic and administrative units of UnB using the CCD from IFES, through a questionnaire applied to professionals who deal with the documentation of these sectors. Also identified the representativeness of functions and activities at UnB as regards application of classification of documents code from IFES, as well as discussed the standardization of technical tools by the National Archives. The results demonstrated the need for detailed diagnosis, especially when dealing with complex institutions such as universities. In addition, they pointed to problems with the standardization of technical tools, even for institutions with the same mission purposive, may exclude a significant part of the documentation.