Gestão arquivística de documentos eletrônicos: uma perspectiva na Superintendência Federal de Agricultura no RS

Abstract

The search for strategies for digital preservation requires not only maintenance procedures and data recovery in case of accidental loss, to protect the media and its content but also strategies and procedures to maintain accessibility and authenticity over time, through good practice in licensing, application of metadata standards and documentation. The aim of this study is to analyze in wich conditions are digital files of the Superintendência Federal de Agricultura in Rio Grande do Sul - SFA/RS. The literature search gave basis for analysis of major issues related to digital preservation. In the case of public institutions in Brazil, such issues relate to: a) guaranteed access to digital information, aimed at their recovery, b) the reasons and barriers to preserve, such as technological obsolescence of computers, software and media storage and c) the ways to prevent permanent loss of information due to the deterioration that it may suffer. Research has shown that in the case of the SFA/RS, the importance of existing policies and perpetuate digital preservation, including the financial, human resources, technology, temporality, and copyright. Presents the definitions of a policy of preservation of scientific and technical information for this type of institution, covering the life cycle of digital documents, create secure repositories organized and managed according to international standards, as well as defining strategies to be applied and to ensure their access to long term.