Guarda externa de documentos, uma realidade arquivística

Abstract

This paper presents a proposal to study and implement the external archive for documents, based on concepts that aim to bring this sharing knowledge to update archivist professionals. Storage space and services are part of a group of activities and procedures that must be observed in order to keep the information and document integrity, as an interest of the organizations. With the technological advance and the production capacity increase, the internal spaces are getting smaller and to better use organizational areas, they have choosen to transfer the documents to specialized companies with external areas. The knowledge that these services provide to archivist professionals, conditions to suport the decision making process, in order to contract or do not contract this type of service in their organizations. The investigation process shows that internal and external data survey is essential to the decision making, also to contract a vendor and to define the procedure that will be implemented. In this context, the document management is essential to the implementation and maintenance success of an external document archive.